Initial Planning Stage:
- Initial discovery and design meeting including a design questionnaire to better understand you, your style, and vision
- 12-20 custom design proposal including a colour palette, visual references, detailed decor descriptions and renderings for your ceremony, cocktail, and reception spaces
- Decor rental sourcing and procurement
- Monthly check-in meetings
- Budget creation and management
- Unlimited communication with us through e-mail, WhatsApp or by phone
- Unlimited vendor and design meetings including tastings and walkthroughs
- Vendor payment schedule and management from day one
- Creation of save the dates, invitations, wedding website, floor plans, and seating charts
Coordination Stage:
- Ample communication from the date of contract
- Consistent email/text communication throughout the week addressing our current wedding planning objectives
- 2-3 scheduled monthly meetings
- Create planning outline/timeline
- The planning outline paces wedding planning into manageable monthly task lists
- Design consultation and guidance throughout planning
- We’ll create a mood board to pinpoint your vision. This board is not only useful for us, but also for your florist, rental company, decorator, etc. to reference when building your order!
- Create a personalized budget outlining suggested allocation of wedding funds to meet your wants and needs & track budget throughout planning
- Provide options for & aiding in selection of all vendors per your preferences & budget
- Review vendor contracts
- We want to ensure all of your vendor contracts provide everything you need for your wedding and protect YOU should anything unexpected arise
- Attend meetings with vendors as needed / as is appropriate (pending availability-meetings must be scheduled on Monday-Thursday)
- Contact with vendors throughout planning
- We act as a liaison between you and your vendors to streamline your communication and all information through one consistent source (us!)
- Create a detailed day-of timeline, disperse timeline to vendors prior to your wedding day, and manage timeline on your wedding day
- Access to our decorations
- 1 venue walk through(s) prior to the wedding (pending planner availability)
- Client can request additional walk through(s)
- This walkthrough does not include initial walkthrough when touring venue(s) prior to booking a venue
- Work with venue and client to create final floor plan
Day-Of Coordination Stage:
- Coordinate with vendors prior to the wedding
- Distribute the timeline, parking/load in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (4-6 weeks prior to wedding day)
- Collect signed copies of the venue’s policies and protocols from all vendors and provide these documents to the venue (when applicable)
- Confirm arrival time, start time, and strike time of vendors per their contracts
- Inquire about final payments and balances due prior to or on the day of the wedding
- Review all orders to be delivered or picked up (i.e. rentals, florals, cake, catering, etc.)
- Receive copies of vendor’s insurance policies (aka COIs) & signed venue rules, when necessary, and provide them to the venue
- Coordination service for ceremony rehearsal
- Oversee production side of your wedding day from set-up to clean-up & everything in-between including but not limited to:
- Manage vendor setup and breakdown at the ceremony and reception sites
- Cue DJ/photo/video teams for important events (i.e ceremony, first dance, cake cutting, etc.)
- Work with the other vendors to ensure everything is running smoothly and according to plan
- Organize and distribute all personal flowers to the wedding party, family members, and special guests
