Events - IMROSE ARBUTUS

At IMROSE, we offer a range of wedding planning services that are tailored to fit each couple’s unique needs. Our Full Coordination package is the ultimate, all-inclusive package to assist you from beginning to end, offering everything you need and more. With one-on-one assistance, we’ll help you make your vision a reality and book the perfect vendors to make that happen. Our Full Planning package is perfect for couples who have already started planning but need help with the remaining details. We assist in floor plan design, seating arrangements, day-of timeline, liaison between you and your vendors, and other details to ensure a stress-free planning process. Our most basic package, the Month/Day-Of Coordination package, is perfect for couples who just need someone to pull all the details together and be their event day director to see their vision come true. We step in at least 30 days before the wedding to ensure a seamless execution of your special day. Contact us today to learn more about our wedding planning services and how we can help make your dream wedding a reality.

Month/Day-Of Coordination

Our most basic package, the Month/Day-Of Coordination package, is perfect for the couples who just need someone to pull all the details together and be their event day director to see their vision come true. By stepping in at least 30 days before to relieve the pressure, this will give us time to make sure we grasp the look and feel you’re really striving for and will also allow us to make sure that happens seamlessly

What to expect

Ample communication leading up to the wedding day
Create and manage a detailed timeline for the wedding day
Coordinate with vendors 4-6 weeks prior to the wedding date
1 venue walkthrough prior to the wedding day
1 hour of coordination service for ceremony rehearsal
Oversee production side of wedding day, from set-up to clean-up
Manage vendor set-up and breakdown
Cue DJ/photo/video teams for important events
Organize and distribute personal flowers
Ensure payment of vendor tips and balances
Oversee breakdown and clean-up at the end of the ceremony/reception

Full Planning Package

Make your dream wedding a reality with our Full Coordination package – the ultimate, all-inclusive solution to assist you from start to finish. With one-on-one assistance, we’ll step in as soon as you need us to, and help you create the perfect vision for your big day. We’ll take care of every detail, including booking the best vendors to bring your vision to life. With our help, you can relax and enjoy the entire planning process, free from the stress of worrying about a million details. Contact us today to learn more about our Full Coordination package and start planning the wedding of your dreams.

What to expect

Initial Planning Stage:

Initial discovery and design meeting including a design questionnaire to better understand you, your style, and vision
12-20 custom design proposal including a colour palette, visual references, detailed decor descriptions and renderings for your ceremony, cocktail, and reception spaces
Decor rental sourcing and procurement
Monthly check-in meetings
Budget creation and management
Unlimited communication with us through e-mail, WhatsApp or by phone
Unlimited vendor and design meetings including tastings and walkthroughs
Vendor payment schedule and management from day one
Creation of save the dates, invitations, wedding website, floor plans, and seating charts

Coordination Stage:

Ample communication from the date of contract
Consistent email/text communication throughout the week addressing our current wedding planning objectives
2-3 scheduled monthly meetings
Create planning outline/timeline
The planning outline paces wedding planning into manageable monthly task lists
Design consultation and guidance throughout planning
We’ll create a mood board to pinpoint your vision. This board is not only useful for us, but also for your florist, rental company, decorator, etc. to reference when building your order!
Create a personalized budget outlining suggested allocation of wedding funds to meet your wants and needs & track budget throughout planning
Provide options for & aiding in selection of all vendors per your preferences & budget
Review vendor contracts
We want to ensure all of your vendor contracts provide everything you need for your wedding and protect YOU should anything unexpected arise
Attend meetings with vendors as needed / as is appropriate (pending availability-meetings must be scheduled on Monday-Thursday)
Contact with vendors throughout planning
We act as a liaison between you and your vendors to streamline your communication and all information through one consistent source (us!)
Create a detailed day-of timeline, disperse timeline to vendors prior to your wedding day, and manage timeline on your wedding day
Access to our decorations
1 venue walk through(s) prior to the wedding (pending planner availability)
Client can request additional walk through(s)
This walkthrough does not include initial walkthrough when touring venue(s) prior to booking a venue
Work with venue and client to create final floor plan

Day-Of Coordination Stage:

Coordinate with vendors prior to the wedding
Distribute the timeline, parking/load in instructions, venue policies, special client instructions, and the floor plan to vendors prior to the wedding day (4-6 weeks prior to wedding day)
Collect signed copies of the venue’s policies and protocols from all vendors and provide these documents to the venue (when applicable)
Confirm arrival time, start time, and strike time of vendors per their contracts
Inquire about final payments and balances due prior to or on the day of the wedding
Review all orders to be delivered or picked up (i.e. rentals, florals, cake, catering, etc.)
Receive copies of vendor’s insurance policies (aka COIs) & signed venue rules, when necessary, and provide them to the venue
Coordination service for ceremony rehearsal
Oversee production side of your wedding day from set-up to clean-up & everything in-between including but not limited to:
Manage vendor setup and breakdown at the ceremony and reception sites
Cue DJ/photo/video teams for important events (i.e ceremony, first dance, cake cutting, etc.)
Work with the other vendors to ensure everything is running smoothly and according to plan
Organize and distribute all personal flowers to the wedding party, family members, and special guests

Partial Planning Package

Our Partial Planning package is ideal for couples who have already started planning but want expert assistance to ensure that every detail is perfect. We’ll step in and provide support with floor plan design, seating arrangements, day-of timeline, and act as a liaison between you and your vendors. We’ll work tirelessly to ensure that everything runs smoothly on your wedding day, so you can enjoy the moment without any stress. Contact us to learn more about how our Partial Planning package can make your wedding planning process a breeze.

What to expect

Ample communication from the date of contract
Consistent communication via email/text
1-2 monthly scheduled meetings
Planning outline/timeline
Mood board creation
Personalized budget creation and tracking
Vendor selection and review of vendor contracts
Coordination with vendors throughout planning
Detailed day-of timeline creation and management
Access to decorations
Venue walkthrough(s) and final floor plan creation
Coordination with vendors
Ceremony rehearsal coordination
Oversee production side of wedding day, including vendor setup /breakdown, cueing DJ/photo/video teams, wedding party organization, payment of vendor tips/balances, and breakdown/cleanup coordination

Our Vancouver Events WEDDING PLANNING

Proposal and Engagement Parties

Before the next step of your life together begins, the proposal is the perfect opportunity to bring your dream proposal ideas to life. We will make it so your long-awaited moment run as smoothly as the dream it is. You’ll have 4 hours of exclusive access to a beautiful, sunlit space for your pictures and celebration.

Our team of professionals will help with personalized proposal ideas. Also, a professional photographer to capture the moment, and planning, down to a step-by-step itinerary of the day-of timeline. So your big moment leading to the rest of your life together will go off without a hitch in a beautiful space with your loved one.

Instagrammable Bridal Showers and Bachelorette Workshops

Everyone’s best side comes out in natural light and bright spaces. So get 2.5 hours of exclusive access to our space for your celebration with your closest friends. Our professionals will help you craft a relaxing and fun afternoon with a private guided workshop for creating flower crowns, complete with all the tricks to making timeless and poignant flower jewelry.

We’ve created a space you’ll love to take lasting pictures with your closest friends inside, documenting the memories for years to come. As an add-on, we’ll even bring in afternoon tea. You can have a wonderful party with a professional photographer who can capture the grace and happiness of this moment.

100 Days Celebrations and Baby Shower Parties

Your little one is here, and it’s time to celebrate that fact! Whether you celebrate after the baby’s first month, full moon, or 100 days, you need a beautifully appointed and personalized space to enjoy welcoming the cutest new addition to the family. Our professional staff will provide coordination and customized decorations with the baby’s name and initials beautifully included. Enjoy 4 hours of exclusive access to a space dedicated to celebrating your baby. It will include a professional photographer, customized backdrop decor, and tables and chairs to make your celebration as comfortable as possible.

Birthday celebration

It’s time to celebrate you in all your greatness. Therefore, nothing could be better than a professional venue to get lasting memories. Enjoy 4 hours of exclusive access to our sun-drenched venue, including backdrop decor and a professional photographer to capture all the riotous memories. In addition, we will provide the bits and pieces you need to fully enjoy the day that’s all about you.

Christmas Party / Corporate events

“It’s the most wonderful time of the year” as they say, and you need a little more space to celebrate it. With a professionally staffed location such as ours you can savour it. It will include a professional photographer and coordination, with decor and catering available upon request. So, you can have the Christmas party that your office, friends, or family will never forget. With a sun-drenched space and lots of space for all your activities, you can create the perfect Christmas memories. Contact us today to find out more here.